Notice of the AFHTO Annual General Meeting – Oct. 26, 2021

Dear AFHTO Members:

This Notice of the Annual General Meeting (AGM) is being e-mailed to the Board Chair, Executive Director/Administrative Lead, Lead Physician or Clinic Director Nurse Practitioner, of each organization who, according to the AFHTO by-law, is eligible to vote. The AGM will be held the day before the Annual AFHTO Conference and before the Fireside Chat With Enterprise Canada – What Can You Expect In The Upcoming Provincial Election session.

The Virtual Annual General Meeting takes place:

Tuesday, October 26th, 2021
4:00 p.m. to 4:45 p.m.

Register here: https://events.myconferencesuite.com/AFHTO_2021_Registration/reg/landing

Each AFHTO team-based model of care member is entitled to designate one voting representative for the AGM. The member Board Chair has the right to appoint any person associated with their organization as the voting delegate.

Please e-mail sombo.saviye@afhto.ca to indicate who will be voting as representative of your organization before the Annual General Meeting as soon as possible. The AGM will take place as part of the virtual conference and voting delegates must register before the meeting to receive their log-in information. Conference registration is available here and please be sure to check the box to indicate attendance at the AGM.  

For individuals not able to attend the AGM, you will also find a proxy ballot which you can submit 48 hours before the meeting with your vote.

The agenda and accompanying reports for this AGM are below. The AFHTO Board will present:

• The 2021 AFHTO Annual Report to the members;
• AFHTO’s financial report including the audited statements for the fiscal year 2020/2021; and
• The proposed acclamation of four Board of Directors.

There will be an opportunity for you to ask questions and share ideas. You are also most welcome to send me your comments, questions, or ideas in advance.

On behalf of the AFHTO Board, we look forward to virtually seeing you at the meeting.

Sincerely,
Kavita Mehta
Chief Executive Officer

AGM documents:

• 2.1 AFHTO Annual General Meeting Agenda – October 26, 2021
• 2.2 Draft AFHTO 2020 Annual General Meeting Minutes – October 8, 2020
• 3.1 AFHTO 2021 Annual Report
• 4.1 AFHTO Financial Report – October 26, 2021
• 4.2 AFHTO FY 2020-2021 Audited Statements
• 5.1a AFHTO By-Law revision briefing note
• 5.1b AFHTO By-Law 10 with proposed changes tracked
• 5.1c AFHTO By-Law No.10 (clean)
• 5.2 AFHTO Board of Directors Nominations Report
• AGM Proxy Vote (advance voting)