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QI in Action eBulletin #110: COVID-19 Vaccination Reports, Cancer Screening Summary and Quality Standard Placemat

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In this Issue:

  • COVID-19 Vaccination Reports
  • Resuming Cancer Screening During COVID-19
  • Quality Standard Placemat
  • Share your Thoughts on Addressing Patients’ Mental Health Needs as a Pharmacist
  • Upcoming Webinars

COVID-19 Vaccination Reports
Currently COVID-19 Vaccination Reports are available to Primary Care Providers in a few ways that are summarized below:

  • Health Report Manager (HRM®):
    • As of May 18, 2021, and onwards, physicians/NPs with access to HRM will receive HRM notifications with vaccination reports for patients for whom the Primary Care Provider (PCP) field was entered in at the time of vaccination. At the moment reports prior to May 18, 2021, will not be sent to the EMRs via HRM but work is being done to capture earlier vaccinations through HRM.
    • As of July 22, 2021, COVID-19 vaccination reports from the provincial COVaxON system are being enhanced with data from the Ministry of Health’s CAPE (Client Agency Program Enrolment) database to match patients to family physicians who practice in a Patient Enrollment Model (PEM). Patients are not always asked to identify their family physician for entry into COVaxON so the addition of CAPE data enables more reports to reach family physicians. If you practice in a PEM, you will now receive many more vaccination reports via HRM. The next improvement OntarioMD (OMD) is working on is a solution to send historical COVID-19 vaccination reports to family physicians.
    • To automate the process of entering these HRM reports into the immunization list of patients, eCE has created a Robotic Process Automation (RPA) (aka bot), which is currently compatible with the Telus PSS EMR. The bot is currently being offered at no cost and with supports from eCE. eCE will run the bot for you so no additional administrative supports will be required on your end. To see a demo of the bot in action, click here. To request more information or express interest in adding this bot to your workflow, please click here.
  • COVaxON Aggregate Primary Care Vaccination Reports              
    • As of July 15, 2021, PEM physicians/clinicians with access to ONEID have access to aggregate eReports from the same portal as the Cancer SAR reports to download a complete list of patients vaccinated up to July 15, 2021. After this date, the report will be updated on a monthly basis.
    • EMR-eReport Patient Vaccination Reconciliation Toolkit were designed to be used with the Ontario Health’s COVaxON Aggregate Primary Care Vaccination Report and are designed for Microsoft Excel, Open Office, and Mac Numbers. These toolkits are designed for TELUS PSS, QHR Accuro and OSCAR EMRs. An FAQ on the aggregate reports can be found here. In addition, an information session slide deck and FAQ document can be found here.
    • Please note, a ONE-ID is required to access these reports. For instructions on completing a ONE® ID self-registration, refer to the ONE® ID CPSO Registration Guide. To assign a delegate further information can be found in the FAQ document here.
  • Clinical Viewers (ConnectingOntario ClinicalViewer and Clinical Connect):
    • These reports are available for physicians/clinicians for any time period, however on a per patient basis. For step by step instructions on how to access ClinicalViewers please refer to this reference document.
  • COVaxON:
    • For physicians/clinicians with access to COVaxON, patients can be queried on a per patient basis to inquire on vaccination status.

For more information and updates on COVID-19 Vaccination Reports, please refer to the OMD page here.

Resuming Cancer Screening During COVID-19

Missed the last ebulletin? Ontario Health (Cancer Care Ontario) has created a summary page for your reference on the resumption of cancer screening during the pandemic.

Content below developed by Ontario Health (Health Quality Ontario)

Quality Standard Placemat

Ontario Health wants your input on the quality standard placemats!

Ontario Health has recently developed a tool called the Quality Standard (QS) Placemat that is a resource for primary care practitioners. The placemat highlights key elements of care for a condition and is an evidence-based, quick-reference tool that concisely summarizes key information from the quality standard and includes links to resources and tools. To facilitate use at point of care, the placemat can be uploaded and used within EMRs for easy access. We have developed step-by-step user guides to help you add the QS placemats into Accuro, PS Suite and OSCAR EMR systems.

They are looking for clinicians willing to review and use any of the QS Placemats for approximately 2 weeks. After that they would like you to complete a short survey (link below) that will give you the opportunity to provide feedback on the usefulness of the tool.

Currently, there are seven quality standard placemats available:

Would you or one of your colleagues be willing to help them test and provide feedback on the placemats?

If so, please complete the following survey by clicking on the link below.  They would appreciate it if you can complete the survey by August 25th, 2021.

Survey Link: https://survey.alchemer.com/s3/6387602/Quality-Standards-Placemat-Evaluation

If you are interested in participating or have any questions, please email Jorge Ginieniewicz at: jorge.ginieniewicz@ontariohealth.ca

A new Quality standard placemat has been developed:

Early Pregnancy Complications and Loss QS Placemat—summarizes content from the Early Pregnancy

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Complications and Loss Quality Standard, focusing on care for people experiencing complications, such as pain and vaginal bleeding, and/or the loss of their pregnancy in the first 13 weeks.

Share your Thoughts on Addressing Patients’ Mental Health Needs as a Pharmacist
If you are a primary care pharmacist, the research team wants to hear from you! This study seeks to examine primary care team pharmacist contributions to patient mental health care and understand pharmacists’ experiences with collaboration during the COVID-19 pandemic. The 15 to 20 min survey includes a mix of multiple choice and open response questions.

This study from the University of Toronto is co-led by Dr. Rachelle Ashcroft, Assistant Professor at the Factor-Inwentash Faculty of Social Work, and Dr. Lisa Dolovich, Professor & Dean at the Leslie Dan Faculty of Pharmacy.

To take the survey, please click on this link: https://bit.ly/SplPharm.

Upcoming Webinars:

In Case You Missed It: Check out eBulletin #109 or other back issues here!
Questions? Comments? Contact us at improve@afhto.ca.

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