Contributing to D2D 2.0

Deadlines to collect data and submit information have been set: In response to feedback from members burdened with year-end pressures, deadlines have been set for the end of April. Next steps should be started now with your team:

1. Sign up to contribute data to D2D 2.0 and create a codename to retrieve data from the report once it’s live.
2. Schedule meetings with your Board and/or physicians to get the necessary permissions to request ICES data by April 21, 2015.  You will receive ICES data by May 17^th. Note: A signed version of the form is required.  Please scan and email to AFHTO or fax to 416 920 6556 attention Denise Pinto.
3. Deadline to submit data from all sources via D2D 2.0 submission platform is May 28, 2015.

Additional details and the timeline for D2D 2.0 implementation are available here. D2D 2.0 indicators: Following input from members and the Indicators Working Group the list of indicators and data elements are now available online. The Diabetes and FTE measure indicators are being deferred to later iterations of D2D. See the data dictionary for more details on the indicators included in D2D 2.0. D2D video coming soon to a screen near you: Production is underway to produce a short 2-3 minute video explaining what D2D is and how it can benefit your team.  Teams can use it with staff, physicians, boards and other stakeholders to inform discussions about contributing to D2D 2.0.  Contact Carol Mulder for more information. Patients Canada and AFHTO launch the patient-doctor partnership survey:  Finishing touches are being put on a survey that will go out over Patients Canada’s network of patients later in March.  The survey will find out what’s most important to patients in their relationship with their family doctor. The results will be used in the upcoming D2D 2.0 report to create a “roll-up” indicator of quality that reflects the strength of the patient-doctor partnership.  This is a big step forward in patient-centered performance measurement.  Contact Puja Ahluwalia for more details.

Using D2D 1.0 to improve data quality and care

Hire a student to clean data in your EMR: The toolkit to assist members in hiring a student now includes detail on recruiting a student including relevant placement programs, sample job description and sample interview questions. Get started on a COPD registry: Teams interested in generating a list of patients with COPD can get started with a standardized EMR query built by the QIDSS.  The query is currently available for Telus PS and Accuro EMRs.  It isn’t perfect — about 15% of the patients found might not actually have COPD.  However, teams might find it is easier to start with this rather than try to come up with a list from scratch.  Click here for more detailed instructions on how to use the standardized query to get started with building a COPD registry with your team.  Volunteer to be part of the Patient Contact System – Pilot Project:  We are nearly at the 50-team mark for volunteers to pilot this exciting new way to connect with patients! If you were not able to participate in the demos this week (possibly because the webinars filled up quickly), see the recording of the demo or slide deck from the demo. For more information and eligibility requirements please check out the FAQ section and contact Marg Leyland if you’d like to sign up. Get easier access to your cancer screening reports: One of the outcomes of the regional sessions Cancer Care Ontario (CCO) has been hosting with QIDSS are tips to make it easier to access cancer screening activity reports (SAR).  As a first step, QIDSS are working to streamline the permissions process (e.g. OneID and delegate status) to help doctors more easily get current cancer screening data.  Contact your QIDSS or Carol Mulder for more information.  The regional sessions continue in Thunder Bay in May.

Other news

Tips from HQO for submitting your QIP in the Navigator: Quality Improvement Plans (QIPs) are due by April 1, 2015. HQO has provided the following tips:

• At any time, you can test the submission of your QIP in order to see if any information is missing. In order to test the submission of your QIP, click the SUBMIT button – this will generate a detailed list of omissions that you can print. If you get to the sign-off window, it’s a sign that you are able to submit your QIP successfully (if you are not ready to submit, you can simply close the sign-off window).
• There is no need to send a signed copy of the QIP to HQO. During the submission process you will be asked to include the names of those accountable on the QIP (this is considered sign-off approval). After submission you can export all three components of the QIP, format as desired, print, sign and post.

What do you think? We hope you find value in the D2D eBulletin and will continue to subscribe to this newsletter. Other members of your team can sign up by clicking here. Once they complete the sign-up form a confirmation e-mail will be sent within 24 hours. In the meantime, if you have any comments or questions about the eBulletin, please let us know by e-mail to improve@afhto.ca. What is D2D? Data to Decisions (D2D) is a member-wide summary of performance on indicators that are both possible for members to measure and that are meaningful to members. See the D2D page on AFHTO’s website for more information.