Patient Privacy & Personal Health Information Protection
- Office of the Information and Privacy Commissioner of Ontario
- Personal Health Information Protection act Act (PHIPA), 2004, 2017
Tools Developed for AFHTO Members
Webinar: Privacy and Enterprise Risk Management in Primary Care (2017)
Presented by Miller Thompson Law Webinar: November 22nd, 2017
Webinar: Protecting Personal Health Information (2017)
Presented by Fida Hindi, Office of the Information and Privacy Commissioner Webinar: June 26th, 2017
IPC resources referred to during the webinar:
- Encrypting Personal Health Information on Mobile Devices [PDF]
- Health-Care Requirement for Strong Encryption [PDF]
Webinars: For Privacy’s Sake (2016)
Presented by Kate Dewhirst, DDO Law Webinar for Executive Directors: January 27, 2016
Webinar for Board Chairs: February 3, 2016
Supporting tools:
-
- Answers to the top 5 privacy questions asked by FHTs and FHT staff
- Template FHT FHO PHIPA Agency Agreement [editable Word document to download]
- Family Health Team Privacy Impact Assessment Template [editable Word document to download]
- 13 Privacy Tips for Family Health Teams [PDF]
- PHIPA Terms & Conditions for Vendor Contracts Template [editable Word document to download]
See also the Statutory Compliance Toolkit for FHT and NPLC boards [PDF].
Privacy tools for QIDSS partnerships (2014)
- QIDSS Partnership Privacy Toolkit (March 2014)
- QIDSS Partnership Privacy Webinar (March 2014 – Kate Dewhirst, DDO Law)
- Patient Privacy Brochure from the Information Privacy Commissioner [PDF]
- See also: Privacy tools for AFHTO members, developed in partnership with DDO Law
Return to the Library of Organizational Policies and Procedures.
Data-Sharing Agreements from AFHTO members
- Memorandum of Understanding for Clinical Data Use – North York FHT [downloadable Word document]
- Physician Application for Professional Staff Status – Georgian Bay (includes data-sharing contract) [downloadable Word document]
Return to the Library of Organizational Policies and Procedures.
Privacy tools from AFHTO Members
General Privacy Policies
- Clinical Protocols Re: Privacy – Haileybury [PDF]
- Confidentiality and Privacy Form – South East Toronto FHT [PDF]
- Privacy Audit Policy – Clinton FHT [PDF]
- Privacy Breach Report Form – Clinton FHT [downloadable Word document]
- Privacy Plan – Haileybury [PDF]
- Privacy Policies – MOHLTC [downloadable Word document]
- Privacy, Ownership & Disclosure Of Patient Records – PHIPA [downloadable Word document]
- Patient Privacy under PHIPA- Village FHT/Queen West FHO [PDF]
- Pledge of Confidentiality – Haileybury [PDF]
- Privacy Policy – Leamington & Area FHT [PDF]
- Privacy Statement – Leamington & Area FHT [PDF]
- Personal Health Information Protection Procedure Manual – Leamington & Area FHT [PDF]
- Privacy Policy – North Perth FHT [PDF]
- Privacy Safeguards Policy – Village FHT/Queen West FHO [PDF]
- Protecting Your Privacy – Haileybury [PDF]
- Statement of Privacy Practices – Haileybury [PDF]
- Woolwich Community Health Centre Privacy Section of Policy and Procedure Manual [downloadable Word document]
- Note: The Woolwich CHC has offered their privacy policy for use on our website as a sample only. Due to differing governance systems, this example should only be used as a reference on how an agency might construct its own privacy policy.
Breach of Privacy
- Breach of Privacy Policy – North Perth FHT [PDF]
- Breach of Privacy Protocol – Village FHT [PDF]
- Privacy Breach Summary Form – South East Toronto FHT [PDF]
Consent to Disclose
- Consent to Disclose Personal Health Information – Village FHT [PDF]
- Authorization to Disclose – Leamington & Area FHT [PDF]
- Express Consent to Use Personal Health Information – Leamington & Area FHT [PDF]
- Withdrawal of Consent – Leamington & Area FHT [PDF]
Confidentiality Agreements
- Confidentiality agreement – Village FHT [PDF]
- Confidentiality agreement – London FHT [PDF]
- Confidentiality agreement – West Champlain FHT [PDF]
- Non-Disclosure agreement – West Champlain FHT [PDF]
- Confidentiality agreement – Leamington & Area FHT [PDF]
EMR & Computer Security
- Computer Security of Confidential Records – Clinton [downloadable Word document]
- Computer Use Guidelines Policy – Clinton [downloadable Word document]
- EMR-Cyber Privacy & Security Agreement – West Champlain FHT [PDF]
- Internet E-mail Policy – Sunset Country FHT [PDF]
- Privacy and eHealth One Pager – Leamington & Area FHT [PDF]
- ClinicalConnect Privacy and Security – Leamington & Area FHT [PDF]
Patient Access to Health Records
- Access to Health Records Policy – Village FHT/Queen West FHO [PDF]
- Memorandum of Understanding for Clinical Data Use – North York FHT [downloadable Word document]
- Request to Access Personal Health Information – Leamington Area FHT [PDF]
- Physician Application for Professional Staff Status – Georgian Bay FHT (includes data-sharing contract) [downloadable Word document]
Corrections to Personal Health Information
- Request to Correct Personal Health Information – Leamington & Area FHT [PDF]
- Request for Extension of Correction to Personal Health Information – Leamington & Area FHT [PDF]
- Decline for Request to Correct Personal Health Information – Leamington & Area FHT [PDF]
Return to the Library of Organizational Policies and Procedures
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