IMPORTANT ACTION REQUIRED – Personal Protective Equipment Survey (Due March 30)

This email was sent to EDs/Administrative Leads, Board Chairs and Lead Clinicians of AFHTO member organizations.  
 
Some of you may have already received this email from your Ontario Health regional planning table so please disregard. For those who have not received it, please see below. Please note that there is a password for the survey:
 
PPEsurvey2020  (note – password is case sensitive, please enter exactly as it appears here).
 
Please ensure that the person in your organization who will be completing the survey has this password.
 
If you have any questions pertaining to the completion of this survey, we will be offering 1:1 support over the phone. Please call the PPE Survey help-desk (available 24/7) at 416-687-8445.
 
From: EOC Operations (MOH) <EOCOperations.MOH@ontario.ca>
To: EOC Operations (MOH) <EOCOperations.MOH@ontario.ca>
Subject: IMPORTANT ACTION REQUIRED – Personal Protective Equipment Survey (Due March 30)
 
Hello,
 
Acknowledging your feedback on the Minister’s Order on Personal Protective Equipment Data Collection, we are moving all non-acute sectors to the online survey for ease of use. Please pause on reporting via the email template and follow the instructions below. Thank you to those that have already submitted reports by email.
 
This survey is intended only for organizations identified in the Minister’s Order, excluding hospitals. Hospitals should continue to report through the Daily Bed Census tool. As a reminder, these organizations include:
 

1. Public hospitals within the meaning of the Public Hospitals Act;
2. Private hospitals within the meaning of the Private Hospitals Act;
3. Psychiatric facilities within the meaning of the Mental Health Act;
4. Independent health facilities within the meaning of the Independent Health Facilities Act;
5. All ambulance services operating under the Ambulance Act;
6. Long-term care homes under the Long-Term Care Homes Act, 2007;
7. Service providers within the meaning of the Home Care and Community Services Act, 1994;
8. Local Health Integration Networks within the meaning of the Local Health System Integration Act, 2006 in respect of the home and community care services they provide;
9. Homes for special care within the meaning of the Homes for Special Care Act;
10. All centres, programs or services for community health or mental health whose primary purpose is the provision of health care

If your organization has previously received this request and is already completing the survey, please note the updated due date for the initial response: Monday, March 30, 2020.
 
Per the Minister’s Order, Ontario Health will begin collecting this data daily.

As the outbreak of COVID-19 continues to evolve locally and globally, a key challenge identified across the health care sector has been the availability of and access to personal protective equipment (PPE).
 
To support the provincial response to the outbreak, Ontario Health is collecting data on PPE inventories across the health sector. Understanding your current status and anticipated needs is essential to our shared success in protecting your health and the health of all Ontarians.
 
Initial provincial data will be collected through the PPE Survey described below. In addition, we continue to evaluate appropriate tools for ongoing reporting in each sector, and will provide more information when available.
 
Time is of the essence, and we appreciate your efforts to share information as best you can.
 
The following sections of this email provide you with the information you will need to access the survey, support completion, and the deadline for submission.
 
Provincial PPE Survey
 
Survey link and password
Here is a link to the survey we are asking you to complete: survey link – click here. You will receive a password to access the survey in a separate email.
 
Who should complete the survey?
Please identify the individual within your organization that would be most appropriate to complete the survey (e.g., individual responsible for procurement of PPE).
 
When should the survey be submitted?
Please submit the initial completed survey by 5 pm, Monday, March 30, 2020. Please continue to submit completed daily surveys by 5 pm.
 
Instructions
The following resources are available to support survey completion:
 
PPE Survey How-To Guide (updated April 2, 2020):
Attached to this email is a PDF document. This document includes step-by-step instructions and tips for how to fill out the survey. (Please note – non-health sectors were asked to complete this survey on a weekly basis. We are still evaluating solutions for health sectors, so please disregard all references to a weekly cadence).
 
Webex Training Sessions:
A training session has been scheduled for those sectors onboarding now. Additional sessions will be scheduled if required. If you would like to attend, please add the session to your calendar, and access using the link below:

1.    March 31: 9:30-10:30am: Click here to join  

Help Desk Phone Number:
 
If you have any questions pertaining to the completion of this survey, we will be offering 1:1 support over the phone. Please call our PPE Survey help-desk (available 24/7) at 416-687-8445.

Next Steps

• Share this email and accompanying password email with all your health service providers
• Review the How-To Guide and attend either of the optional Webinars for instructions on completing the survey
• Complete the survey no later than 5 pm, Monday, March 30, 2020
• Continue to monitor your local supply and daily demand of PPE and other critical supplies and escalate any issues through your local partners and Ontario Health Region if needed

We appreciate how responsive you have been to the many other requests you have received. Our goal is to centralize this collection to better support you in your critical work caring for the people of Ontario.
 
Attachments:

• How-To Guide(updated April 2, 2020)

 
EOC Operations
Ministry of Health and Long-Term Care Emergency Operations Centre
Eocoperations.moh@ontario.ca
Health Care Provider Hotline: 1-866-212-2272
 
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